Job Posting

Vice President of Operations/Chief Operating Officer, Connelly Foundation

March 28, 2018
Location: Philadelphia, PA

The Organization

The Connelly Foundation’s mission is to improve the quality of life in the Philadelphia area, with a focus on education and Catholic activities. Since its founding in 1955, the Connelly Foundation has been a responsive and proactive grantmaking organization awarding grants to nonprofits in the Philadelphia region that demonstrate outstanding performance in meeting community needs.

Staying true to the vision and foresight of its founders, John and Josephine Connelly, the Foundation is deeply involved with education, and has continued to embrace their philosophy of identifying individuals and groups whose leadership can bring positive change, then supporting their ability to serve those around them. Creative new ideas are continuously generated toward programs that would bolster and complement the quality of Catholic education in the Archdiocese of Philadelphia as well as supporting new organizations that respect human dignity and provide opportunity.

 Position Overview

The Vice President for Operations/COO will serve as a member of the four-person management team, and will be charged with day-to-day operations of the foundation. The VP for Operations/COO will be responsible for monitoring the execution of the foundation’s strategic plan at the department level, setting policies, establishing priorities, and managing overall resource allocation. This individual will efficiently manage the foundation’s operations, including budget, payroll, HR, board meetings, administrative staff, technology, contracts, physical plant, events, etc. The ideal candidate must bring strong business skills, financial acumen, and the ability to function in a highly collaborative culture at an institution that aspires to the highest of standards.

The Vice President for Operations/ COO will work closely with the Chief Financial Officer, VP of Grantmaking, and the board, and will report to the President.

Position Responsibilities

  • Work with individual departments to monitor their work, ensuring each function stays on track to meet its goals, making sure each department understands its role in relation to the other departments and the foundation’s mission.
  • Coordinate and oversee regular foundation functions, including the executive office, legal, facilities, human resources, finance, grants, and IT support. Coordinate priorities with programmatic staff regarding resources and support for ongoing and new projects, ensure compliance with the Foundation’s policies and that all operational needs are met.
  • Strong financial acumen. Ability to analyze budgetary information and assess organizational capacity.
  • Work with each department head and the CFO to understand needs and look for solutions during budget discussions based on what best serves the board’s directives for the organization.
  • Work with department team leaders to develop and oversee implementation of operations protocols and procedures. Oversee maintenance of systems for proper program documentation.
  • Work with operational staff to manage the hiring and recruitment process, including ensuring proper training and orientation of all new staff within the Foundation.
  • Oversee the process for development and approval of all board-related documents.
  • Work closely with grant and program staff on proposals, grant agreements, and foundation initiatives.
  • Maintain continuous lines of communication, keeping the President informed of all critical issues.
  • Provide analytical support to the Foundation’s internal management team including development of internal management reporting capabilities.
  • Work with finance department on administrative and operational accounting services such as treasury management, 403-B plan, grants payment processing, etc.
  • Minimal travel will be expected.

 Professional Qualifications

  • Bachelor’s degree is required, advanced degree is preferred.
  • Commitment to the Foundation’s mission is essential.
  • Minimum five years experience in a senior management role either as an employee or board member of a nonprofit organization; must be familiar with nonprofit finance and accounting regulations.
  • Excellent judgment and creative problem solving skills including negotiation and conflict resolution skills.
  • Strong mentoring, coaching experience to a team with diverse levels of expertise.
  • Entrepreneurial team player that can multitask.
  • Ability to operate as an effective tactical as well as strategic thinker.
  • Superior management skills; ability to influence and engage direct and indirect reports and peers.
  • Ability to represent the foundation effectively in public.
  • Self reliant, good problem solver, results oriented.
  • Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
  • Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, Foundation’s board of directors, and staff.